Lead Manager System

We created our own custom online lead management system, calling it simply “Lead Manager System (LMS)”.  We needed just the right Customer Relationship Management (CRM) software for our clients to follow-up leads, and also to provide us with reports and feedback in regard to marketing efforts.  Today, after 6 years of development, that system is reliable, fast, and bug-free.  It is available to our clients without charge, and it provides powerful insights to them, plus a cross-sectional view of all of our clients’ marketing effectiveness and trends.


The LEAD MANAGER SYSTEM™ (LMS) has everything we could possibly think of in regard to marketing bells and whistles. It was a huge programming project and now is a very powerful tool for our clients.


  • Manage all of your leads in one secure place
  • Lead and personal reminders and automated appointment scheduling
  • Be alerted of new leads as they come in
  • The automated contact form inputs leads securely into the system from your website
  • Maintain contact notes and download addresses
  • Multilevel and unlimited timed follow-up emails and texts, including email attachments
  • Assign leads to specific team members
  • Prioritize leads for quick attention to the best ones
  • Gain more referrals and refer extra leads directly to affiliated schools or programs
  • Client administrators see all activity and can track all contacts
  • Prioritizes your leads to allow you to pay attention to the best ones
  • Get reminders of leads that are falling through the cracks
  • Convert current and old leads into the new system
  • Texting and emailing within the platform and recording of all lead contacts
  • Instant referral of leads to any other network member or program
  • Assignment of leads to individuals and reminders when leads are not dealt with within established time frames
  • One-click reassignment of leads to another team member
  • Tracking of marketing tactics and codes right through to enrollment (very important!)
  • Reporting of the effectiveness of team members — how quickly and effectively leads convert into enrollments
  • Tracking of ALL contacts with the lead, so others can pick it up if the initial person is not available
  • Easy dumping of lead data into external email campaigns (like newsletters)

Participation in using this system is totally optional. Should you ever wish to leave LMS, you can simply download your data and move it elsewhere.

LMS Training Video 1

LMS Training Video 2



Legal Disclaimer

NON-REFERRAL/NON-EXPERT DISCLAIMER: Options expressed by Best Choice Admissions Services LLC ("BCAS") and its representatives are not professional referrals nor expert recommendations of a medical, behavioral health, or educational professional. BCAS is not licensed or bonded to provide medical, psychological, or educational advice or recommendations, so we don't. You should consider seeking advice from a licensed professional before making any decision in relation to the placement of any child in a residential program. BCAS assists the admissions departments of schools as a communications contractor, from which it also receives compensation for its work. BCAS is indemnified by each organization and has no control over the actions of such organizations or their staff. BCAS is rarely on-campus of each program, so we do not know everything about what goes on, nor should we be held responsible for such information. By Federal law, we are required to mention that we select programs to represent solely based upon their desire for our assistance, and they pay us a flat fee based on each student placed. We receive no kickbacks for the amount of services the student requires, nor their length of stay in the school or program. Of the schools and programs we mention as options, we do not select them or push any particular ones based on their ability to pay us a higher amount than do other schools or programs. For some low-income individuals, we may mention schools that pay us nothing. The Federal Trade Commission (FTC) caution that before you enroll a youngster in a private residential treatment program or any institution or service that we mention, be sure to check it out yourself: ask questions; ask for proof or support for claims about staff credentials, program licensing or accreditation, and endorsements; do a site visit; and get all policies and promises in writing.

“NO WARRANTY” LEGAL NOTICE: BCAS does not guarantee recovery or even positive outcomes for any particular individual who attends any program or school we might offer as an option. Recovery and future avoidance of troubling behavior or actions and whatever effects that may have on the individual’s life, their future, their career, their mental or physical health, or their friends and relatives are entirely dependent on each individual student and how they accept and apply the principles they are taught by the program, school or its staff or therapists.